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This is Henderson Sec School's official PTA site. Please enjoy your stay here, thanks. :)

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This site was created by Abraham Guardian and from HSS 2E4'2010. I would like to credit those extra help i've gotten while creating this site. A, B, C, D, E and. F

You can check out my own journal here but do note that you are gonna visit it at your own risk if you click it. Thank you all once again. :)

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HSS-PTA 23rd AGM

Saturday, May 17, 2014




                      HENDERSON SECONDARY SCHOOL

                     PARENT TEACHER ASSOCIATION

100 Henderson Road, Singapore 159544  Tel: 6273-6265

 7 May 2014

 

Dear  Parents, Guardians and Teachers of Henderson Secondary School

 

INVITATION TO PARENT-TEACHER ASSOCIATION

(HSS PTA) 23rd  ANNUAL GENERAL MEETING ( AGM  )

-----------------------------------------------------------------------------------------

1.       Notice is HEREBY GIVEN that the 23rd AGM of the Henderson Secondary  School Parent-Teacher Association will be held on :

 

Date            :         24 May 2014 (Saturday)

Time           :         11.00 am – 12.30 noon

Venue         :         Henderson Secondary School

                               AVT Room (2nd floor)

 

2. The Agenda for the meeting is as follows :

-         Confirmation of Minutes of the 22nd AGM;

-         Acceptance of President’s Report for the period January to December 2013;

-         Acceptance of Honorary Treasurer and Auditor’s Report for the period January to December 2013; and

-         Election of Office Bearers for year 2014 - 2015

-         Any Other Business.

 

3. Members who wish to include items in the Agenda or to stand-in for any position in the Management Committee should send them to the Honorary Secretary at hssagm2014@gmail.com by Friday 16 May 2014.

 

You may view documents related to the AGM via http://www.hendersonsec.moe.edu.sg

 

To register, please sms your name to 9363 2835 or email : hssagm2014@gmail.com

 

We are looking forward to your honorable presence

 

Suresh s/o Krishnasamy

President

HSS – PTA Assn


HSS-PTA Office Bearers And Their Roles



Office Bearers And Their Roles


 General Membership - All the parents in the school

 
Office bearers for the PTA executive committee are namely :-


President

Vice President (Welfare)

Vice President (Operation)

Honorary Secretary

Assistant Secretary

Honorary Treasurer

Honorary Auditor

Assistant Auditor

Executive Committee Members (6 Exco registered to ROS)

Committee Members
 

Office Bearers

 
-           run the committee on behalf of the general members

-           responsible to ensure all decisions are carried out

-           responsible to ensure funds are handled properly

-           report to general members once every year at the AGM


 

President

 

-           Ensure everything runs smoothly and all decisions are carried out.

 

-           Responsible to call for committee meetings, setting the agenda and ensuring that the meeting gets through the agenda.

 

-           To identify in advance what the major items are, what decisions have to be made and make sure that these items get adequate time. If necessary, the President should draw the discussion to a close and either ask for a decision or agree that the item will be continued at the next meeting.

 

-           The President can call an extra meeting as long as everyone on the committee is informed of the date, time and venue of the meeting.

 

-           The President should ensure that the paperwork is being managed properly, that minutes and agendas are accurate and out on time, that all correspondence is being shown to the committee and that any agreed letters are being written.

 

-           The President has to ensure that the Treasurer is managing the money properly, presenting an accurate report on the finances at each meeting and making the necessary arrangements for the annual audit.

 

-           The President has the same responsibility for the AGM that of the monthly committee meetings.  He/she has to see that notices are sent out on time and the business of the meeting is got through.

 

-           General meetings of the association will be held once a month according to a schedule developed in cooperation with the administration. Meeting dates will be publicized in advance via the school and PTA newsletters. Meetings may be held during the evening, if appropriate to meet the needs of the overall membership population.

 

-           General meetings shall include, but need not be limited to the following agenda items:

-           Call to order
-           Approval of minutes from the last general meeting and reading of

                        any correspondence of interest to the general membership
-           The treasurer's report
-           Committee Reports, as needed
-           Old Business
-           New Business
-           Announcements and Adjournment

 

-           Members of the association may submit agenda items for consideration by the general meeting, in writing to the President, at least five days prior to a general meeting.


-          Major policy issues may be brought before the general meeting for discussion by the process outlined above. Policy statements that express the views of the membership may be proposed and discussed, but may not be voted upon until the next meeting.

                                                                                         
Vice President (Welfare)

 

-           Assist the President for coordinating the efforts of volunteers and vendors to raise fund for the needy students and programmes organized by the school.

-           Encourage and recruit parent and community members to fill volunteer roles in our school.

 

-           Foster bridge between the teachers / staff and the parent base of our school.

 

-           Maintain a database of volunteers.

 

 

Vice President (Operation)

 

-           Assists the President in all executive duties

 

-           Stand in during the President’s absent.

 

-           Liaison between the principal, teachers and the parents in any matters and co-ordinates the class representatives (who are a point of contact with the class parents).

 

-           Makes reports to the PTA Executive Committee

 

 

Honorary Secretary / Assistant Secretary

 

-           Looking after all the paperwork such as the minutes, agendas, correspondence and letters sent to parents.

 

-          The Hon. Sec is responsible for taking and writing up the minutes for committee meetings and the AGM.  He/she should show these to the President for immediate correction before sending them out to the rest of the committee. These draft minutes are then corrected and formally approved at the next meeting.

 

-           The Hon. Sec. is responsible for all correspondence, both incoming and outgoing, including any notices that are sent out to parents.

 

-           He/she is responsible for ensuring that the committee is advised of all correspondence and for keeping PTA records.

 

-           The Hon. Sec. usually makes the detailed arrangements for any meeting.

 

-           The Asst. Sec. shall assist the Hon. Sec in her absence as assigned.

 


Honorary Treasurer

 

-           Looking after the money, keep record of income and expenditure.

 

-           Deal with the bank and the PTA organization.

 

-           He/she is responsible for handling the money, maintaining financial records and paying all bills, including any expenses incurred by other committee members.

 

-           He/she holds the cheque book or similar and deals with the bank, building society, vendors or members.

 

-           He/she should present a financial report at each committee meeting, detailing any income and expenditure since the last meeting and the current balance.

 

-           The Treasurer is responsible for organizing an annual audit of the accounts and whilst this does not have to be done by an accountant.

 

-           Finally, the Treasurer has to make a financial report to the members at the AGM.  This report should be put up in the school for everyone to see.

 
 

Honorary Auditor / Assistant  Auditor


 

-           The  Hon Auditor and Asst Auditor are responsible for organizing an annual audit of the accounts and whilst this does not have to be done by an accountant.